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Work-Based Assessments

CURRENT Work-Based Assessments

Submission Schedule

 

Core Induction Standards Assessment Record (Form 1A)


Basic Ophthalmic Surgery: Pre-Surgical Assessment Record (Form 1B)

Within three months from commencing employment in an accredited position (two-week grace period does not apply)

Year 1

Intentions for the Term (Form 2)

Not submitted to the College

Years 1-4

Term Supervisor's Assessment of Trainee (Form 5) 

Theatre Performance Assessment (Form 3) – at least one from each calendar month

CCPS spreadsheet (excel file) UPDATED (XLS 2.1MB)

RANZCO online surgical logbook*

Within two weeks following the end of each three month rotation

Years 1-4

CCPS coloured summary signed by Director of Training
RANZCO online surgical logbook summary signed by Director of Training

At the completion of 18 months of training, prior to applying to sit the RACE, and at the end of advanced training.

Years 2-4

Trainee report in each approved final year position
Two supervisor’s reports from each approved final year position

Within two months of completing 12 months training time

Year 5

*The College has access to the RANZCO online surgical logbook, so a copy of the summary is not required to be submitted at the end of each rotation, unless requested at other milestones

As per Section 5.3 of the Trainee Progression Policy, a trainee who fails to submit the full set of required reports to the College within the stipulated timeframe will be awarded a rating of “4” for the key role of Manager by their QEC Chair unless an extension has been granted by the Censor in Chief in advance of the end of the term.

Core Induction Standards Assessment Record (Form 1A)

This assessment record is designed so trainees are able to perform eye consultations in a manner appropriate to their level of skills and competencies thus ensuring patient care and safety. This form is used to record achievement of these basic competencies during the first three months of training.

Basic Ophthalmic Surgery: Pre-Surgical Assessment Record (Form 1B)

This assessment record is designed to optimise patient care and safety by ensuring that the trainee has attained the basics of ophthalmic surgery in preparation for their surgery on live patients. It records the trainee's achievements of the basic surgical competencies in a wetlab environment during the first three months of training.

Intentions for the Term (Form 2)

Trainees are required to initiate a meeting with their Term Supervisors in the first two weeks of each term. Trainees must bring their professional portfolio (i.e. previous end of term assessment reports) to the meeting so the Term Supervisor could monitor their progress and development. This form records the learning intentions for a trainee for each term based on the clinical and surgical experiences available in the post.

Theatre Performance Assessment (Form 3)

This form assists Term Supervisors and Clinical Tutors to assess the performance of a trainee in a theatre session and provide feedback to a trainee about improving his/her performance in theatre. Both pages of the theatre report must be completed and submitted to the College.

Term Supervisor's Assessment of Trainee (Form 5) (PDF 240.7KB)

This form records a Term Supervisor's end of term assessment of a trainee's learning, and becomes part of a trainee's training record. The Term Supervisor, or his or her officially appointed delegate, is the only RANZCO Fellow eligible to complete this form. If the Term Supervisor will not be available to complete the form at the end of term, he or she must inform the College and/or Director of Training in advance of the end of term,  and advise of  the name of the RANZCO Fellow who will complete it on his or her behalf. The trainee is to provide information from this form to their next Term Supervisor when developing their next ‘Intentions for the term’. A copy must be sent to the College within two weeks from the end of term.

CCPS SPREADSHEET UPDATED  THIS VERSION is to be USEd FOR NEW TRAINEES Mid 2017 and beyond 

This spreadsheet is used to show a progressive record as trainees gain competency in the clinical curriculum performance standards (CCPS) and to help Directors of Training (DoT) to plan a comprehensive program, thereby ensuring there are no major clinical deficiencies at the end of training. At the end of each rotation, and following the instructions on the spreadsheet, alter the appropriate cells so they turn either red or blue. Send an electronic copy to the College with your End of Term Supervisor Assessment and Theatre Performance Assessments to complete your required term documentation. The CCPS spreadsheet is to be discussed with your DoT: at the completion of 18 months of training, prior to applying to sit the RACE, and at the end of advanced training.

Consolidation of Clinical Tutors Assessment of a Trainees' Performance

Term Supervisors should use this form to obtain feedback about trainee's performance from Clinical Tutors and others involved in training trainees throughout a training rotation.

Significant Event Reporting Form 

The purpose of this form is to allow persons other than the Term Supervisor to document instances where trainees’ behaviour or practice was of concern. This is to ensure documentation, acknowledgment, follow-up and trainee support occur appropriately. Such events may include both clinical patient safety events, incidents of serious lapse in a trainee’s professional behaviour/competence, and critical/significant incidents that have been reported against a trainee within his/her employer’s organisational process e.g. patient complaint.

INFORMAL THEATRE PERFORMANCE FEEDBACK FORM   

The College recently investigated surgical performance improvement options and support considerations which could be offered to trainees, documented but independent of their progression.  Based upon the ICO Surgical rubric OSCARS, this informal feedback form has been designed for optional use by Trainees, Clinical Tutors and Term Supervisors.

The tool uses the ICO OSCAR Rubrics to enable grading of each component of a procedure which may be helpful to trainees and supervisors (rather than giving a global grade for each procedure).

For example, with a Cataract the trainee may be draping to the expected level of competence, however creation of the anterior capsulotomy may still be at the novice stage. That would give more targeted useful advice for the trainee about what they have to work on.

FINAL YEAR TRAINEES

Trainees are required to obtain the Censor in Chief's approval for their final year program in advance of starting the year. There will be no retrospective recognition of training time. A sample and also a template of a final year proposal can be found on the trainee dashboard under "forms".

Within two months of completing 12 months training time, the College requires detailed reports from the trainee and two supervisors of each approved final year position.

Final Year Trainee Report (for trainee use)

This form is completed by the final year trainee for each final year position. This report is submitted to the Censor in Chief (via the College) along with the two Supervisor assessments for each final year position.

Final Year Supervisor’s Assessment of trainee

This form is used by Supervisors of a final year trainee. This assessment is submitted to the Censor in Chief (via the College) along with the final year trainee report (see above) for each final year position.

NOTICE OF CHANGES

The Qualification and Education Committee approved the revision of the work-based assessments of trainees. Term Supervisors, Clinical Tutors and trainees were notified of these changes by the Censor in Chief. These changes are reflected in the forms above.   

Letter to trainees from the Censor in Chief (March 2016) 

Letter to trainees from the Censor in Chief (July 2016)

The revised work-based assessment forms will be used from 1 August 2016 (NSW, SA, VIC and WA), 16 August 2016 (Dunedin, Hamilton and Wellington), 12 September 2016 (Auckland, Christchurch, Rotorua, Tauranga and Palmerston North), and 10 October 2016 (QLD). There are no changes to the Core Induction Standards Assessment Record (Form 1A) and Basic Ophthalmic Surgery: Pre-Surgical Assessment Record (Form 1B). The Mid-Term Formative Assessment (Form 4) will no longer be used.

The Trainee Progression Policy and Trainee Remediation Policy have been updated to reflect the changes in the grading system. These policies will take effect from the above implementation dates.

Trainee Progression Policy

Trainee Remediation Policy

Please contact Diana Russino (Coordinator, Trainee Support) if you have any questions regarding these forms.